What to Ask Your Venue Before Using Candles

April 19, 2026

Candles can look beautiful at a wedding, but it is always worth checking venue rules early so there are no surprises later. A quick conversation upfront can save a lot of last-minute stress and make it much easier to plan your styling with confidence.

If you are not sure exactly what to ask, the good news is that the conversation does not need to be complicated. In most cases, a simple checklist will give your venue the information they need to answer clearly.

Once you know what your venue allows, you can check your date and get a quote here.

Why this matters

Every venue can have its own rules, restrictions, or preferred way of doing things. Some may be comfortable with real candles in certain areas, while others may want candles enclosed, limited to specific tables, or replaced with LED options in some spaces.

The earlier you ask, the easier it is to build your styling plan around what the venue is actually comfortable with, rather than making assumptions and needing to change everything later.

The key questions to ask your venue

If you want to keep the conversation simple, these are the main questions worth asking:

• Are real candles allowed at all?
• Do candles need to be enclosed or in glass?
• Are there any areas where candles are not allowed?
• Are candles allowed on reception tables, ceremony spaces, bars, or welcome tables?
• Are there restrictions around florals, draping, menus, or other nearby styling elements?
• Are LED candles required in some parts of the venue?
• Does the venue have any setup or styling rules we need to follow?
• Are there any timing or access restrictions that affect setup?
• Is there anything the venue specifically does not allow?

You do not need to send all of these as separate long questions. You can group them naturally into one short message or email.

What information helps your venue answer clearly

Venues can usually respond more clearly when they understand what you are actually planning. A vague question often gets a vague answer, so it helps to include a few practical details.

Useful things to mention include:

• where you want the candles
• roughly how many you plan to use
• whether they will only be on tables or in multiple areas
• that the candles are in glass vessels
• that you are happy to follow venue guidance

Lustre Hire is a DIY candle hire business in Perth, with pickup from Bull Creek, and our candles are sand wax candles in glass vessels, pre-filled and ready to light. That kind of detail can make it easier for venues to picture the setup properly.

A simple way to ask

You do not need a formal or complicated message. Something short and clear is usually best.

Hi [Venue Name], we are planning to use candles for our wedding styling and wanted to check what is allowed at your venue. We are looking at candles in glass vessels for our reception tables [and any other planned areas]. We are happy to follow any placement or styling restrictions you have. Could you please let us know what is permitted?

That is usually enough to start the conversation in a calm and organised way.

What to do if the venue has restrictions

If the venue does have restrictions, try not to treat that as a dead end. In many cases, it simply means adjusting the plan rather than abandoning candles altogether.

You may be able to:

• use candles only in approved areas
• reduce the quantity
• simplify the layout
• mix real candles with LED candles if needed

A flexible approach usually makes the whole process easier. Once you know the venue’s boundaries, you can make decisions that feel realistic and still suit the look you want.

If you want a related read, our post on how to get candle approval from your wedding venue in Perth goes a little deeper into the venue conversation side as well.

Final reassurance

You do not need to overthink this. The main thing is to ask early, keep it simple, and plan around what your venue is comfortable with.

If you want a better feel for the process on our side, you can review how it works and the return side on our How to Return page. Once you know what your venue allows, you can check your date, get a quote, and book online when you are ready.

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